Who should participate in the Berlin Week gatherings?

The Berlin Week 2017 consists of the following three gathering opportunities, curated for specific audiences to achieve better outcomes:

  • From May 14th to May 17th -The Strategy Retreat, a 3.5 days internal gathering that brings together top leaders from all Impact Hubs to review, shape and decide on our network’s strategy & governance. This year we are focusing the Retreat only on strategy & governance topics, alongside the usual community & culture building.
    • Who should attend the Retreat? 2 Makers per Impact Hub (who fill the role of Founders, Managing Directors, Strategic and/or Business Development Leads).
  • May 18th to May 19th – As an extension of the Retreat, we will have the Makers Festival. This will be a 2 day barcamp-style event, which will focus on 5 key areas of learning and collaboration: Hub2Hub and Key Partners Collaboration, Deepening our Global Impact, Capacity Building and Learning Opportunities for Makers, Berlin City experiences, and most importantly an open space for Makers to propose and build their own agenda.
    • Who should attend the Festival? All Makers- any and all roles are welcome to attend (cap: 300 participants).
  • May 18th to May 19th Unlikely Allies:  We are hand-picking 150 movers and shakers  from around the world and bringing them together to explore collective impact initiatives on key topics. Leveraging Impact Hub’s convening power, deep local roots and global connectedness, the event is designed to build deep and lasting partnerships between Unlikely Allies from a variety of sectors. Thus advancing our 3.0 ambition of becoming a locally rooted, globally connected convener for impact and unlocking new partnership opportunities for the network. Impact Hubs will be able to participate by making recommendations to the program here.
    • Who should attend Unlikely Allies? up to 30 participants from each of the following communities: makers (general management, partnerships development, and impact leads selected based on an open application process); foundations, social purpose organizations and intermediaries; corporations and startups; government and public policy; science, academia and invention for a very balanced total of 150. There will be a peer group selecting participants based on the recommendations we receive from you.  

How do I register for the gatherings?

Here you will find the ticket prices and the registration page for the Strategy Retreat and the Maker’s Festival.  Once you complete the registration form and submit payment, you will receive a confirmation email and your invoice / payment confirmation.

For Unlikely Allies, registration will happen based on your recommendations to the program. If your recommendation is selected by the peer committee, our team will get in contact with you with further information.

What is included in the tickets for each gathering?

Strategy Retreat ticket includes:

  • Full Access to the Strategic Retreat Program for 3 days
  • All meals, coffee, snacks and non-alcoholic drinks
  • Shuttle Service to all accommodations not in walking distance
  • Access to all materials prior and after the event
  • Shuttle Service from Train Station Wustermark on the arrival day
  • Shuttle Service to Berlin Central Station on final Retreat day

Strategy Retreat ticket does not include:

  • Accommodation (accommodation options will be provided via registration platform)
  • Any kind of transportation apart from the ones mentioned above
  • VAT and additional payment fees

Makers Festival ticket includes:

  • Full Access to the program for 1,5 days (Barcamp style)
  • Access to all materials prior and after the event
  • Access to the closing party

Makers Festival ticket does not include:

  • Accommodation (recommendations will be sent to you Mid-February)
  • Any kind of transportation apart from the ones mentioned above
  • VAT and additional payment fees
  • Meals

Information on Unlikely Allies ticket will be provided once your recommendations to the agenda are selected.

What about accommodations?

A list of recommended accommodations in Berlin for the Festival is available as well as accommodations options for the Retreat in Paretz.

What if I purchased a ticket and no longer am able to attend?

As significant expenses incur prior to the event, including fees associated with payment processing and administration, the following refund and cancellation policy is applied:

All cancellations and refund requests must be submitted by email to globalgatherings@impacthub.net and will be available on the following terms:

  • For cancellations up to 30 days before the event (prior to April 15th) – Impact Hub will refund 50% of the price paid (less cancellation processing fee of EUR 50.00 per ticket)
  • In the case of unavoidable cancellation of the event itself due to force majeure or circumstances beyond our control, Impact Hub will refund the price paid (less cancellation processing fee of EUR 50.00 per ticket). In these circumstances, we do not accept responsibility or liability for any additional costs incurred by the ticket purchaser, such as accommodation or travel cancellation fees.
  • Ticket cancellations requested within 30 days of the event will not be refunded for any reason. No exceptions.
  • No-shows will not be refunded for any reason. No exceptions.

Is my ticket transferable?

Tickets are fully transferable without charge to individuals who fit within the same ticket category and are eligible for attending the specific event of the Berlin Week.

If the transferee fits in a higher-priced category, a ticket transfer will incur a fee equivalent to the price difference at the time of purchase. Such fees must be paid at the time of transfer.

All transfer requests must be submitted in writing via email to globalgatherings@impacthub.net prior to 30 April 2017, and include the following information about the new attendee: full name, email address, cell phone number, job title, organization, city and country of residence.

The new attendee must comply with all the event formalities regarding participation.

How does the Travel Cost Sharing for 2017 work?

Travel Cost Sharing 2017 is on an application-only basis to provide support to those Impact Hubs that can present clear financial need (for 1 person per Impact Hub).

Impact Hubs can apply for a contribution from Impact Hub Company and its TCS-fund to help them attend the Strategic gathering if they:

    • Are a full Association Member of IHA with no open balance or if it is an Impact Hub with a payment plan (the plan must be in full force and effect).
    • Can demonstrate clear financial need.
    • Hand in their full application including a copy of the travel receipt via the provided form until May 3rd, 2017 – 23:59 CET.

How much support may be granted?

    • The TCS fund will be redistributed among all eligible applicants based on the “purchasing power parity adjusted GDP per capita” provided by the World Bank to on a first come, first serve basis.
    • If the application is received on time and with correct documentation, a maximum of 50% of the respective ticket price will be refunded.

What is the timeline of TCS?

    • The TCS program will be run by Impact Hub company.
    • Applications can be handed in until May 3rd, 2017 – 23:59 CET.
    • Impact Hub Company will prepare and communicate the Travel Cost Sharing balances prior to the gathering – approximately May 8th, 2017.
    • The granted support will be credited to the respective Impact Hubs within 14 days of completion of the gathering. After the completion of the event a report will be published.

To do so, please access our registration page and enter the following Promo Code to access your ticket options:

Apply now for Travel Cost Support!

 

How many people will attend the Retreat and the Berlin Week?

  • Strategy Retreat: 200
  • Maker`s Festival: 300
  • Unlikely Allies: 150 hand picked attendees

Do I need a Visa to travel to Germany?

Visa requirements are different for each individual traveler. Please, visit the Federal Foreign Office of Germany here to get more information. In case you need an invitation letter, or proof of accommodation for attending Berlin Week, please request the documents via globalgatherings@impacthub.net.

 

Where are the different locations?

Strategy Retreat

Campus Paretz

Werderdammstraße

14669 Ketzin/Havel OB Paretz

Germany

 

Makers Festival 

Berlin

This years Makers Festival will be spread throughout the city of Berlin. Various locations will open its doors to welcome Makers from all over the world.

Impact Hub Berlin (Friedrichstraße 246, 10969 Berlin, Germany) will serve as base location for this event .

 

Unlikely Allies

Robert Bosch Foundation

Robert Bosch Stiftung GmbH

Berlin Representative Office

Französische Straße 32

10117 Berlin

Germany

What’s the official hashtag for the event?

Follow all news and infos around the event via #berlinweek2017.

How do I prepare for the Berlin Week?

We will share with all attendees a preparation package prior to the actual gathering, with updates and reading materials which will support you in getting to Germany ready to take full advantage of the experience and go back home informed, inspired and equipped, besides having new collaboration opportunities in hand to develop with your peers.

While we develop a tailored package for you, you can contribute to the agenda of the three gatherings via the forms below:

During the events be prepared to engage in conversations, be challenged to think differently, to collaborate and partner with your peers. The gatherings are aimed to not only inspire the impact of your work in your own Impact Hub but also to generate collaboration among Makers and contribution towards our strategy.